Administrative Assistant

📍 Location: Fully On-Site Fort Lee, NJ 9-5

💼 Employment Type: Temp-to-Perm or Permanent

💰 Compensation:

• Contract: Up to $40/hour

• Permanent: Up to $80,000/year

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support Partner as well as provide general office support. This is a fully on-site role requiring discretion, attention to detail, and the ability to manage both personal and professional tasks efficiently.

Key Responsibilities

• Manage QuickBooks and Bill Pay transactions

• Handle medical billing (Horizon & Gente)

• Coordinate calendar appointments and scheduling

• Process bank wires for Jason and Fred

• Answer and manage daily phone calls

• Draft and send personal letters upon request

• Make reservations

• Maintain and track credit card usage

• Oversee insurance payments and tracking

• Assist with Workers’ Comp Insurance (Hailey & Jason) with guidance from Debbie

Office & Administrative Support

• Order and manage office supplies (Quill & Amazon)

• Coordinate daily lunch orders

• Handle incoming and outgoing mail

• Manage IT inventory and order tech hardware (Dell)

• Provide support to other managers as needed

• Maintain a clean, organized, and efficient work environment

Qualifications

• Proven experience in administrative or executive support roles

• Proficiency in QuickBooks, Microsoft Office, and general billing systems

• Strong organizational and multitasking skills

• Excellent written and verbal communication

• Ability to maintain confidentiality and handle sensitive information

• Comfortable working in a fast-paced, fully on-site environment

• Experience with medical billing and financial transactions is a plus

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.