Administrative Office Assistant

LHH Recruitment Solutions is seeking an experienced and organized Administrative Office Assistant on behalf of our nonprofit client in Queens, NY. This individual will play a pivotal role in supporting day-to-day office operations, ensuring compliance, and assisting leadership in the success of a direct service program.

Key Responsibilities:

Office & Facilities Management

• Oversee daily office functions to ensure efficient program operations

• Coordinate repairs, equipment maintenance, and supply ordering

• Implement and manage repair tracking systems as needed

• Conduct bi-weekly facility checks to ensure safety and compliance

• Place food and supply orders to support program activities

Administrative & Data Support

• Assist with data collection and reporting, ensuring compliance with state requirements

• Maintain documentation for coaching, mentoring, and program operations

• Upload files to internal systems and electronic health records for billing and tracking

• Format and organize internal documentation for recordkeeping and staff access

Communications & Recordkeeping

• Act as receptionist: manage phone lines, route calls, and respond to general inquiries

• Handle outgoing mail and ensure timely distribution

• Maintain accurate records in accordance with regulatory requirements, including case closures

• Complete and file emergency evacuation and fire drill logs

Scheduling & Coordination

• Manage calendars for staff and clinical training sessions

• Coordinate professional development and internal meeting schedules

• Enter referral demographic information into case management systems (e.g., Precision Care)

Qualifications:

• 2+ years of experience in an administrative, office manager, or program support role

• Previous experience in healthcare, human services, or nonprofit settings preferred

• Proficiency in Microsoft Office and experience with electronic health record (EHR) systems

• Strong attention to detail and organizational skills

• Excellent verbal and written communication skills

• Ability to prioritize multiple tasks in a fast-paced environment

• Self-starter with a proactive mindset

Work Environment:

• Job type: Open-ended contract

• Full-time, onsite role based in Jamaica, NY

• Standard business hours with occasional flexibility based on program needs

📩 To Apply:

Submit your resume to renee.walker@lhh.com or apply directly through this posting.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.