Administrative Assistant

Location: St. Louis Park, MN (Fully Onsite)

Compensation: $40,000-$55,000 annually

Schedule: Monday-Friday, onsite

Employment Type: Full-Time

About the Role

An established accounting firm in St. Louis Park is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and assist our accounting team. This role is ideal for someone proactive, professional, and comfortable working in a client-facing environment. You will play a key part in keeping the office running smoothly, supporting both internal staff and external clients.

Key Responsibilities

• Greet and assist clients, visitors, and vendors in a professional and welcoming manner.

• Answer and route incoming phone calls; manage voicemail and client messages.

• Provide administrative support to accountants and leadership, including scheduling, document preparation, and filing.

• Organize, scan, and maintain electronic and physical records, ensuring accuracy and confidentiality.

• Assist with assembling tax returns, financial statements, and client packets.

• Manage incoming and outgoing mail, including certified and time-sensitive documents.

• Coordinate office supplies, maintain inventory, and manage vendor relationships.

• Support billing activities by preparing invoices, tracking payments, and updating internal systems.

• Help maintain office organization, meeting room readiness, and general workflow efficiency.

• Assist with special projects during peak accounting periods (tax season, year-end, audits).

Qualifications

• 1-2+ years of administrative, office, or receptionist experience (professional services or accounting firm experience a plus).

• Strong organizational skills with exceptional attention to detail.

• Excellent communication skills, both verbal and written.

• Proficient in Microsoft Office (Outlook, Excel, Word) and comfortable learning new software.

• Ability to maintain strict confidentiality regarding financial and client information.

• Professional demeanor with strong customer service skills.

• Ability to manage multiple deadlines in a fast-paced environment.

What We Offer

• Competitive salary ($40,000-$55,000 based on experience).

• A collaborative and supportive work culture.

• Opportunities to learn and grow within an established accounting firm.

• Stable, fully onsite work environment.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.