Lease Administrator | San Francisco
San Francisco, California
Permanent
$36.00 - $38.00 per Hour
Lease Administrator
Location: Onsite in San Francisco Compensation: $36–$38 per hour Position Type: Full-time
Are you a professional with a passion for real estate? Do you bring over three years of experience in property management, commercial real estate, or lease administration? If so, we invite you to apply for the role of Lease Administrator, where you’ll play a key part in managing lease data, accounts receivable, and collaborating across departments to ensure operational success.
Key Responsibilities
Day-to-Day Responsibilities:
Accounts Receivable Management:
Supervise third-party consultants to ensure rent receipts and other payments are posted promptly.
Monitor tenant accounts to identify overdue balances, working with property managers to resolve issues.
Lease Data Maintenance:
Regularly update lease data in the MRI database, verifying tenant information, payment terms, and critical deadlines for accuracy.
Address data discrepancies in coordination with the Assistant Lease Administration Manager and other teams.
Document Tracking:
Maintain an up-to-date Lease Document Tracker to monitor new leases, amendments, and commencement agreements.
Follow up with internal teams to ensure deadlines are met.
Lease Abstracting:
Summarize essential lease terms such as rent details, renewal options, and operating expenses for database entry.
Coordinate reviews with property management and other departments, ensuring finalized abstracts are securely filed.
Tenant Adjustment Memos:
Prepare and review adjustment memos, ensuring accuracy and proper approval.
Monitor refund processes for timely disbursements as needed.
Tenant Move-Out Coordination:
Provide guidance on move-out processes, including required documents and approvals.
Review and reconcile tenant security deposits and ensure timely returns when applicable.
File Organization:
Develop and maintain a structured filing system for lease-related documents, performing regular audits to ensure compliance.
Monthly Responsibilities:
Tenant Billing:
Coordinate with property managers to ensure billbacks (e.g., utilities, work orders) are submitted and posted on time.
Resolve billing discrepancies as they arise.
Rent Statements:
Distribute monthly rent statements to tenants promptly and redirect inquiries to appropriate property managers.
Annual/Ad Hoc Responsibilities:
Special Projects:
Assist with portfolio analysis, system upgrades, and lease audits.
Collaborate with cross-functional teams on strategic initiatives.
Team Collaboration:
Serve as a point of contact between Lease Administration, Property Management, and Accounting teams, facilitating smooth operations.
Qualifications
Experience:
Minimum of three years in lease administration, property management, or a related field with experience managing lease data and financial reconciliations.
Education:
A Bachelor’s degree is preferred but not required.
Skills:
Exceptional organizational and multitasking skills.
A proactive approach to problem-solving and issue resolution.
Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with MRI software is an advantage.
Excellent verbal and written communication skills.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Lease Administrator | San Francisco
LHH
0 days ago
$36.00 - $38.00 per Hour
Permanent
San Francisco, California
Lease Administrator
Location: Onsite in San Francisco Compensation: $36–$38 per hour Position Type: Full-time
Are you a professional with a passion for real estate? Do you bring over three years of experience in property management, commercial real estate, or lease administration? If so, we invite you to apply for the role of Lease Administrator, where you’ll play a key part in managing lease data, accounts receivable, and collaborating across departments to ensure operational success.
Key Responsibilities
Day-to-Day Responsibilities:
Accounts Receivable Management:
Supervise third-party consultants to ensure rent receipts and other payments are posted promptly.
Monitor tenant accounts to identify overdue balances, working with property managers to resolve issues.
Lease Data Maintenance:
Regularly update lease data in the MRI database, verifying tenant information, payment terms, and critical deadlines for accuracy.
Address data discrepancies in coordination with the Assistant Lease Administration Manager and other teams.
Document Tracking:
Maintain an up-to-date Lease Document Tracker to monitor new leases, amendments, and commencement agreements.
Follow up with internal teams to ensure deadlines are met.
Lease Abstracting:
Summarize essential lease terms such as rent details, renewal options, and operating expenses for database entry.
Coordinate reviews with property management and other departments, ensuring finalized abstracts are securely filed.
Tenant Adjustment Memos:
Prepare and review adjustment memos, ensuring accuracy and proper approval.
Monitor refund processes for timely disbursements as needed.
Tenant Move-Out Coordination:
Provide guidance on move-out processes, including required documents and approvals.
Review and reconcile tenant security deposits and ensure timely returns when applicable.
File Organization:
Develop and maintain a structured filing system for lease-related documents, performing regular audits to ensure compliance.
Monthly Responsibilities:
Tenant Billing:
Coordinate with property managers to ensure billbacks (e.g., utilities, work orders) are submitted and posted on time.
Resolve billing discrepancies as they arise.
Rent Statements:
Distribute monthly rent statements to tenants promptly and redirect inquiries to appropriate property managers.
Annual/Ad Hoc Responsibilities:
Special Projects:
Assist with portfolio analysis, system upgrades, and lease audits.
Collaborate with cross-functional teams on strategic initiatives.
Team Collaboration:
Serve as a point of contact between Lease Administration, Property Management, and Accounting teams, facilitating smooth operations.
Qualifications
Experience:
Minimum of three years in lease administration, property management, or a related field with experience managing lease data and financial reconciliations.
Education:
A Bachelor’s degree is preferred but not required.
Skills:
Exceptional organizational and multitasking skills.
A proactive approach to problem-solving and issue resolution.
Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with MRI software is an advantage.
Excellent verbal and written communication skills.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance