Construction Administrative Assistant

CALLING ALL Construction Administrative Assistants!!!

LHH is partnering with a growing organization to hire a Construction Administrative Assistant in Phoenix/Tempe, AZ! As the administrative team support assistant you will be responsible for communicating and following up with vendors as well as generating reports for the team and management. This is a direct-hire opportunity within a well-established growing organization.

Our client is looking for an admin expert with 2 or more years within construction or manufacturing of experience handling order entry, supporting a customer service or sales team, onboarding new contractors, supporting with accounting functions and working efficiently through all administrative tasks. This is a well-known construction and they would love to add a creative and kind clerical assistant to support the office and executive team, could that be you?

If you want an opportunity to get your foot in the door with a family culture company, this is the job for you!! Job Responsibilities:

1. 
   

   Greeting customers and providing updates to executives meeting with client

2. 
   

   Lien Waivers and releases

3. 
   

   Subcontractor and contractor administrative support

4. 
   

   Calendar management

5. 
   

   Travel arrangements

6. 
   

   Onboarding of new contractors

7. 
   

   Coordinate contract agreements

8. 
   

   Receives customer requests and coordinates vendors for completion of repairs.

9. 
   

   Records all incoming issues and follow up with vendors to ensure deadlines are met.

10. 
    

    Utilizes systems to check for accuracy on work orders entered to ensure they are processed efficiently, and data is correct for reporting purposes.

11. 
    

    Assist as necessary with the on-boarding process of all new clients and vendors

12. 
    

    Resolves issues with individual invoices to allow the invoices to be approved for payment

13. 
    

    Communicate with external vendors regarding order status

14. 
    

    Maintain accurate database

15. 
    

    Coordinating in-person and virtual conferences

16. 
    

    Ensure file compliance

Job Qualifications:

1. 
   

   Bachelor's degree preferred but not required, must have at least High School Diploma/GED

2. 
   

   Minimum of 2 years of manufacturing, construction type administrative experience

3. 
   

   MUST have great Microsoft Office or computer skills

Pay: $24-30/hr depending on years of commercial contractor administrative support experience (contract-to-hire opportunity)

If you are interested in this administrative position and meet the minimum requirements, please apply today!

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Pay Details: $24.00 to $30.00 per hour Search managed by: Brittnee Gonzalez

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.