Are you organized, detail-oriented, and great at multitasking? We’re looking for an Administrative Support Specialist to be the first point of contact for our office and keep things running smoothly. In this role, you’ll manage calls, assist visitors, handle essential office tasks, and take on light accounting duties to support daily operations.

What You’ll Do

• Be the voice of the company: Answer and direct incoming calls, retrieve messages, and provide helpful information to callers.

• Welcome visitors: Greet guests, monitor access, and ensure a professional and friendly experience.

• Keep us organized: Update calendars, schedule interviews, and maintain office supplies.

• Handle documentation: Scan, file, and manage quotes, invoices, and reports in our electronic system.

• Create reports: Prepare daily sales reports and assist with quarterly and yearly updates.

• Basic accounting tasks:

  • Record daily sales transactions.

  • Track and update shipping costs.

  • Assist with invoice processing and expense reconciliation.

What We’re Looking For

• 2+ years of administrative experience or a combination of education and experience

• Strong communication and organizational skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Ability to handle confidential information with discretion.

• Basic understanding of accounting principles preferred.

Why You’ll Love Working Here

• Competitive pay and benefits.

• Supportive team environment.

• Opportunities to learn and grow.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.